RMT payments don't fit standard accounting tools
Registered Massage Therapists receive payment in ways that standard accounting tools like QuickBooks aren't designed for. A single session might be paid partially up front, reimbursed in part by insurance weeks later, and have a remaining patient balance paid even later.
HST must be tracked on a cash basis — meaning tax is owed when money is received, not when a session is billed. Off-the-shelf tools typically accrue tax at the point of invoice, which creates ongoing reconciliation work for RMTs who file quarterly or annually.
The result: hours of manual spreadsheet work each quarter to reconcile actual cash received with what the software thought was owed.
Built around how an RMT actually earns
Stevantics is built on a database architecture where each session can have an unlimited number of payment events attached to it. Patient payment, insurance reimbursement and any balance can each be logged separately, with their own dates and amounts.
HST is recognized on each individual payment event — so when insurance pays six weeks after the session, that cash receipt is correctly categorized and included in the right reporting period.
Year-end and quarterly reports are generated automatically — HST collected, expenses, net income — formatted and ready to hand to an accountant.
A complete practice management system.
Session tracking
Log every client session with date, duration, service type and any notes — the foundation every payment and report is built on.
Unlimited payments per session
Record any number of payment events per session — up-front deposits, insurance reimbursements and delayed patient balances all handled cleanly.
Cash-basis HST reporting
HST is recognized when cash is actually received, not when invoiced — matching how CRA expects an RMT to file.
Expense tracking
Log business expenses by category for accurate net income calculation and year-end tax preparation.
Practice analytics
Revenue by period, top services, payment method breakdown and outstanding balance visibility — all in one dashboard.
Print-ready reports
Generate clean, formatted financial summaries ready for your accountant or personal tax filing.
Sessions, payments and reporting.
Running a service practice with messy finances?
If your business involves mixed payment sources, quarterly tax reporting or cash-basis accounting, let's talk about what a purpose-built system could do for you.