Seasonal complexity that spreadsheets couldn't handle
A seed dealership runs on an intense seasonal cycle — ordering stock months ahead of the planting season, allocating inventory to dealers, processing deliveries and returns as the season unfolds, and reconciling everything at year-end.
With hundreds of SKUs across multiple crop types, treatments and varieties, a single spreadsheet couldn't reliably track live inventory, partial deliveries, dealer-by-dealer allocations, and the end-of-season reconciliation all at once.
Year-end reconciliation in particular was error-prone and time-consuming — tying delivered units and returns back to opening stock manually took days.
A single platform for the entire season
Stevens Seeds was built from the ground up around how a seed dealership actually operates. Opening inventory is set at the start of each season, and every delivery, return and replant is logged against it in real time.
The integrated AI assistant lets the dealer ask questions like "How many units of DKC 42-04 with fungicide do we have on hand?" — and get accurate, database-driven answers instantly. It can also complete deliveries and returns from plain-language instructions.
At season-end, reconciliation reports tie everything together automatically — no manual spreadsheet work required.
Six systems in one platform.
On-hand inventory
Real-time count of sellable units per crop, treatment and variety — updated on every delivery and return.
Order management
Full order lifecycle from placement through delivery, with dealer-level tracking and status history.
AI form completion
An embedded AI assistant that answers stock questions in plain English and completes deliveries or returns from natural language instructions.
Year-end reconciliation
Automated season-end reports that tie delivered units, returns and on-hand totals back to opening inventory.
Pricing & margins
Per-unit cost, dealer pricing and gross margin tracked by crop — no more manual spreadsheet lookups.
Dashboard analytics
Season-to-date KPIs at a glance: volume, revenue, returns and top-performing crops by week.
Dashboard, inventory and mobile.
Running a similar operation?
If your business involves seasonal inventory, dealer networks or complex end-of-period reconciliation, let's talk about what a custom system could look like.